Put all supplier windows on the same timetable
Record when setup teams enter, when guests arrive and when the property must be cleared. Confirm that restroom delivery and collection can use those windows. If the venue’s bathroom access begins later than setup, make that gap part of the rental conversation.
Assign responsibility after guests leave
Choose a person to keep the equipment approach clear during pack-down and to coordinate pickup. Discuss supplies or cleaning if the event spans several sessions. Keep removal instructions separate from the public closing time so the rental team is not left with an inaccessible property.
Plan for the gap before and after guest hours
Decorators and cleanup helpers can need facilities outside the invitation timetable. Establish what bathrooms they may use during those periods and include any gap in the rental discussion. Agree who stays responsible for access after the main organiser leaves so collection does not depend on an unattended gate.
- Setup and cleanup use
- Bathrooms open during those periods
- Contact remaining through collection